Whether you’re on the go, at home, or in the office, Hubdoc gives you the tools to upload paper and digital documents using your mobile device, desktop, email, or scanner. Once the document has been uploaded, Hubdoc extracts financial data from it, and automatically files it into a supplier folder.
If you’re using Hubdoc with your accountant or bookkeeper, these upload tools make it quick and easy to share your documents with them in real time.
Learn about getting documents into Hubdoc in this Xero Central article.
Practice uploading your documents
In order for Hubdoc to accurately extract information from a document you've uploaded, the date, supplier name, and amount must be clearly visible. Practice uploading documents into your Hubdoc account using each of the upload options (listed below).
The Hubdoc mobile app is a great tool for business owners who are always on the go. Simply snap a photo of a receipt using the app, and it will upload to your Hubdoc account automatically.
Upload documents saved to your computer by browsing your files or by dragging and dropping into your Hubdoc account.
Multiple Hubdoc Accounts
If you have multiple Hubdoc accounts, you will need to toggle into the appropriate account to upload documents to it. Follow the instructions below to toggle between your multiple Hubdoc accounts:
Each Hubdoc organization has a unique Hubdoc email which is used for sending in documents. You can find your Hubdoc email when you click the Upload Document window and in your Organization settings. Read this Xero Central article for instructions on how to email a document into Hubdoc. .
Pro tip: Do you receive recurring bills and invoices to your email? Set up automated email forwarding filters so when documents land in your inbox they are uploaded directly into your Hubdoc account.
Hubdoc has a direct integration with Fujitsu’s ScanSnap Home, ScanSnap Cloud, and ScanSnap Manager. Scan documents using your ScanSnap device and they will be automatically uploaded into your Hubdoc account.
Learn how to connect Hubdoc and ScanSnap in this Xero Central article.
Please note: ScanSnap is not currently available in the United Kingdom.
Types of files you can upload
Hubdoc’s data extraction can read the following file types:
- Plain text
Please note: The maximum single document file size Hubdoc supports is 35 MB. A maximum of 300 documents can be uploaded to Hubdoc in a 24-hour period.